Lotus 1-2-3 for DOS---Command Summary
--------------------------------------

Lotus 1-2-3 is a copyrighted name of 
the Lotus Development Company.

This document, Copyright Stuart Pollack, 
El Dorado Springs, Missouri, USA  1997

Feel free to copy, print, or repost
this document as long as this copyright
notice remains.  Other conditions for
copying or reposting.

   The document must be copied or 
      reposted as is, without changes
      or ommissions.

   No charge may be made to other 
      parties for this document.

-------------------------------------------
     COMMAND SUMMARY
-------------------------------------------

@ formulas  Some Common @ Functions
-----------------------------------

@sum(Range) used to total a column of
numbers.

@date(Year, Month, Day). Most flexible
means of creating a serial date that can be
used in calculations and sorting. Use
/Range Format Date to show proper format on
screen.

@datevalue("yy/mm/dd") Converts a text date
into a 1-2-3 serial date

@pmt(Principal, Rate of Interest, Term of
Loan)

@if(Condition, Value if True, Value if
False)  Use "  " around text

Cell Pointer Movement 
----------------------

Home (upper left corner of worksheet);
Arrow Keys; PgUp (screen up); PgDn (screen
down); Tab (screen right); Shift-tab
(screen left); Press End then arrow key to
move to the end of a continuous range of
cells, or to the next non-blank cell in the
direction of the arrow key.

Command Key/Lotus Menus
------------------------

The / (forward slash, which shares the key
with the ?) is used to bring up the Lotus
Command Menu.  (Of course the Menu Key
works on the HP Palmtop) Menu options can
be chosen by typing the first letter of a
command, or by moving the Highlighted
option with the arrow keys, and then
pressing the Enter key.  

The commands which appear on the second row
of the menu are always the sub-options of
the highlighted choice.  Don't be confused
by this--you must first press Enter of the
First Letter of a top level Command Choice
before you can choose one of the second
level commands.

The WYSIWYG Menu key is the : (the shifted
; key). (Desktop Versions, ONLY)

/Copy
-----

Sequence for copying from one cell to many
cells:
/Copy Enter. Move the cell pointer with an
arrow key, tie it down with a period, move
the cell pointer again to highlight the
rest of the range you want to copy to, and
press the enter key.

/Data Query Command
--------------------

The data that can be managed with Lotus
1-2-3's Data Query command can be any
information stored in continuous rows of a
spreadsheet.  This data can be composed of
values, labels, or the results of formulas
as they are displayed on the spreadsheet.
Using the Data Query Command requires that
you identify three ranges:

The Input Range: which consists of the
actual data to be analyzed, plus one row of
labels or headings above the first row of
data.

The Criteria Range: which consists of an
exact copy of the headings above the data
in the Input Range.

The Output (or Report) Range: which
consists of a copy of the column headings
or labels that are desired in a report. To
send a report to the Output Range, Press

    /Data Query Extract.

/Data Sort 
-----------


Column headings are not included in your
data range. The Primary and Secondary Keys
are the columns that you wish to sort by.

It is often very difficult to unsort. Save
your file first.

/Data Fill  
-----------

Used to enter a sequence of numbers in
fixed increments, such as 
1,2,3,4   
100, 200, 300, 400 
.25 .50 .75  1.00  etc. 

Data Entry Values 
------------------

Formulas are normally started by typing a  
+  or   @  (a shifted 2 key).  Either the +
key above the = key or the big grey + key
to the far right side of the keyboard may
be used.

Data Entry Labels
------------------

' for left aligned, 
" for right aligned, 
^ for centered and 
\ for repeating (e.g. \-  draws a single
dashed line across a column).  Use a label
prefix to type a label that begins with a
number. (e.g. '1996 Sales)

Data Entry  
-----------

Sequence for using the pointing method to
create a formula using two cells: Place
your cell pointer in the cell where you
want the formula to end up. Press the + key
to start the pointing process (The mode
indicator in the upper right corner will
now say Value). Use an arrow key to point
to the first cell in the formula. Press the
key of the numeric operator (+, *, -, or
/). The cell pointer will jump back to the
first cell. Use an arrow key to point to
the next cell in the formula. Press the
enter key to complete the formula. 

ESC (Escape Key) 
----------------

Returns you to the Ready Mode.  Sometimes
it is necessary to press the ESCAPE key
several times.  On so called "sticky" menus
like the Print Menu, the Q (or Quit) key
will take you back to the ready mode.

/File Retrieve  
----------------

Press the Name Key (F3) to see a list of
all the files in the current directory.

/File Save 
-----------

Save your work frequently.  The Replace
option Re-saves your file with the same
name.

Function Keys
--------------

ABS F4 Absolute Reference

CALC F9 Recalculates all formulas.

EDIT F2 Allows editing of cell contents.

GOTO F5 Moves cell pointer to a
   particular cell address or range. Press
   F3 after F5 to get list of range names.

GRAPH F10 Draws the current
    graph.

HELP F1  1-2-3 help is context sensitive.
    Press / then arrow over to command
    letter such as R (for Range), then 
    Press F1 to get help on Range commands.

    Press @ then F1 to get list of @
    commands

    Press { then F1 to get list of Macro
    Keywords

NAME F3  Displays a list of all Range
   Names. 

QUERY F7 Repeats most recent Data Query.

RUN ALT-F3 Runs macro from Ranges Name
   list.

STEP ALT-F2  Runs a macro one key at a
    time. Used for de-bugging macros.

TABLE F8 Repeats most recent Data Table.

WINDOW F6  Move cell pointer between
     windows.

Macros
-------

The keystrokes or commands in a macro are
stored in continuous cells in one column of
a worksheet.  The keystrokes run down the
column until they reach a blank cell. The
top row of a macro must be given a Range
Name.  Usually, it is best to place a label
in the cell just left of the macro and name
it with the /Range Name Label Right
command.

Short names are formed with the \ key
(backslash) and one letter.  (The backslash
must be preceded by an ( ' ) apostrophe
when typing it into a cell.) These short
macros are activated by pressing the Alt
key and the one letter macro name. 


Long name macros are named with any
allowable Range Name.  These macros are
activated with the [Alt]-[F3] Run key,
followed by the macro name which may be
chosen from a list called up with the [F3]
Name key.  

/Print Printer
---------------

First option is usually Range to choose
what part of the worksheet will be printed.
The Go option sends your print range to the
printer.  Page Ejects the last page of your
report from the printer. Clear Range allows
a new print Range to be chosen.

Version 2.3 or higher WYSIWYG on desktop
versions :Print command allows much more
flexibility in printing and formatting the
appearance of your worksheet.

/Range Format
--------------

Used to control the appearance of a cell's
contents. Use the , (comma) format for most
dollar and cent formatting. You can
pre-format a range of cells before entering
any data into them.  The numbers you type
will look "formatted" as soon as they are
entered.

When using a format such as comma, fixed,
or percent, you must type the number of
decimal places to be displayed, and press
the enter key before highlighting the range
to be formatted.

Use the "Text" format to see a formula on
the worksheet without having to look up at
the edit line.

/Range Erase 
-------------

After /Range Erase is typed, you may use
the arrow keys to highlight an area larger
than one cell. Press the Enter Key when you
have highlighted the area to be erased.

Don't Erase by typing a space and then by
pressing the enter key.  This leaves behind
a ' in the cell, and gives the cell a value
of zero.  A zero value cell in Lotus is not
the same as a blank cell!

You might want to save your worksheet
before erasing a large area.

/Range Search
-------------- 

To find lost or hard to locate information
in any range of the spreadsheet. Find or
Replace are both options. 

/Range Values 
-------------- 

Copies the calculated values from a range
instead of the formulas.  In other respects
it works just like the /Copy command.

Range Names
------------

Created with /Range Name Create. Use a
label to create a range with /Range Name
Labels and then the direction that points
to the cell to be named. 

Range Names should be composed of letters,
numbers, and the underscore ( _ ) key.
Spaces are not recommended; do not start
Range Names with a number, and be careful
to avoid Range Names that are the same as a
cell address such as A1 or BZ15. Range
Names can be up to 15 characters long.
Range Names may be used anywhere that Lotus
prompts for a range of cells (Enter
Range:). Range Names may also be used
instead of cell address in creating
formulas.

To enter a Range Name without re-typing it,
Press the [F3] Name key one or two times to
bring up a list of all available names.

Relative vs. Absolute Formula
-----------------------------

When you copy a formula with the /Copy
command, the formula is normally adjusted
to calculate on cells relative to its new
position.  If you want to refer to a cell
reference that will remain absolute to a
specific cell and its contents (i.e., not
be adjusted relative to its new position),
press the F4 or ABS key when pointing to
that cell. You can also type in a reference
such as $A$4 

/System 
---------

Allows a temporary exit to the DOS prompt. 
Type EXIT and press ENTER to return to
Lotus 1-2-3.

The {System} macro is also useful for 
running a batch file or DOS command from
within 1-2-3.

/Worksheet Insert Row or Column  
/Worksheet Delete Row or Column
--------------------------------

Used to add or delete new rows or columns
to your worksheet.

Save your work before deleting columns or
rows in case you delete the wrong data.

/Worksheet Column Setwidth
---------------------------

Used to make a column width wider or
narrower. The left and right arrow keys may
be used after typing /Worksheet Column
SetWidth.

/Worksheet Titles
-------------------

Used to keep Column or Row headings on
screen while scrolling down or right.


/Worksheet Window
------------------

Used to split screen either horizontally or
vertically.

Stuart Pollack
Librarian
Humansville R-IV School
(417) 754-2219
